Glen Ellyn Park District Board of Commissioners

March 6, 2012 Agenda

2012-03-02T18:56:00.001-06:00

The workshop meetings takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL 60137 at 7pm. Agenda items include:

Ackerman Business Plan
Recommendations for Attitude and Interest Survey Firm

February 21, 2012 Regular Meeting Highlights

2012-02-26T20:07:00.000-06:00

Public Hearing on the 2011 Amended Budget and Appropriation Ordinance

The Glen Ellyn Park District held a Public Hearing for the 2011 Amended Budget and Appropriation Ordinance.

Approval of the 2011 Amended Budget and Appropriation Ordinance

The Board of Commissioners approved the Amended 2011 Budget and Appropriation Ordinance.

Ackerman Business Plan

The Board of Commissioners was presented with a revised Ackerman Sports and Fitness Center business plan, which included a facility overview, debt obligation, an executive summary, sections on fitness, gymnasium, turf and other items including Bulls/Sox, child care, and the climbing wall. A five year budget forecast detailing expenses and revenues, along with short term, midterm and long-term recommendations were also provided. Further discussion will take place at the March 6 Board Meeting.

Capital Projects Update

The Board of Commissioners were presented with a schedule of the 2012 Board approved Capital Projects. They include field improvements at Ackerman Park, Newton Park and Village Green; natural restoration at Ackerman Woods and Maryknoll, Sunset Pool repairs and locker room improvements; community attitude and interest survey; master plan of Lake Ellyn Park and the Ackerman Sports and Fitness Center roof overclad.

February 21 Regular Meeting

2012-02-19T17:53:00.000-06:00

The Regular Meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7pm. Agenda items include:

Public hearing on the 2011 Amended Budget and Appropriation Ordinance
Approval of the 2011 Amended Budget and Appropriation Ordinance
Ackerman Business Plan
Capital Projects Update

View the full board agenda and packet

February 7, 2012 Workshop Meeting Highlights

2012-02-09T16:22:00.000-06:00

2011/2012 Environmental Review

The Board of Commissioners reviewed the 2011 Environmental Committee accomplishments, and the 2012 goals.

2011 Accomplishments

Increased recycling containers within facilities and parks – a total of 99.5 tons of material was recycled in 2011
Over 300 light bulbs were removed from areas with natural light in two facilities
Switching to Green Seal/EPA’s EPP (Environmentally Preferable Purchasing) cleaning products at all facilities

2012 Goals:

Add rain barrels at Village Green garden plots and to the shed at Churchill Park
Consider permeable pavers for future projects

Village Green Garden Plots

Staff presented the Board with the reconfiguration of the existing garden plots. There are now an additional two (2) 20’ x 20’ plots, along with the addition of fifteen (15) 10’ x 10’ plots. There is now a total of seventy-six (76) garden plots at Village Green Park.

Ackerman Sports and Fitness Center Business Plan

Facility Manager Kroger presented the Board of Commissioners with a revised Business Plan. A few goals that were presented include, increasing the amount of active programs by 20% each year for the next five years, and aggressive budgeting to increase net revenue by 70% from 2012 through 2016.

ADDENDUM

The revised business plan for Ackerman Sports & Fitness Center was distributed during the meeting but not included in the original meeting packet posted online in advance. View it here.

WEB STREAMING OF BOARD MEETING

View the board meeting online.

February 7, 2012 Workshop Meeting

2012-02-02T19:02:00.000-06:00

The Workshop Meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7pm. View the agenda and packet.

January 24, 2012 Regular Meeting Highlights

2012-01-27T11:29:00.001-06:00

Golden Eagles Cheerleading Recognition

The Board of Commissioners recognized the 6^th Grade Golden Eagles Cheerleaders for winning the 2011 Illinois Recreational Cheerleading Association Championship, each one of the cheerleaders was presented with a plaque and a gift certificate to Dairy Queen.

Speer Financial Presentation

A representative from Speer Financial presented funding options for the current and future capital needs of the Park District.

GFOA Certificate

The Park District was once again awarded the Certificate of Achievement for Excellence in Financial Reporting for fiscal year ended December 31, 2010. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management.

Sunset Pool Report

The Board of Commissioners reviewed the 2011 Annual Sunset Pool report. The Board of Commissioners approved the reduction of pool pass fees by ten percent, along with the reduction in the non-resident rate daily admissions fee by 25 percent. The hours of operations were also changed for weekday hours, Monday through Thursday the pool will now be open until 8:30 p.m.

Request for Proposal Attitude & Interest Survey/Request for Qualifications for Lake Ellyn Master Plan Update

An update regarding the RFP for an “Interest and Attitude” survey and the RFQ for Lake Ellyn Park master plan was provided. Information for both projects was publically noticed and interest has been strong. The RFP is due February 9^th and the RFQ deadline is February 15^th. Following submittals by interested firms, interviews will be conducted with selected applicants and recommendations will be presented to the Board of Park Commissioners.

Meeting Packet Addenda
View items not included in the original board packet.

January 24, 2012 Regular Meeting

2012-01-24T14:45:00.001-06:00

The regular meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7pm. View the agenda and packet .

Outdoor Ice Skating Update

2012-01-18T16:34:00.000-06:00

Park District staff has begun the layering process of applying water to both the hockey area on the tennis courts and the skating area near the shelter at Newton Park. The sled hill at Newton is open.

Lake Ellyn and Lake Foxcroft are still not favorable for skating. Water there must be frozen to a depth of 8 inches for safe skating.

For updates, please contact the Park District weather line: 630-858-0920.

How outdoor ice rinks are made.

Snow Removal / Outdoor ice / Newton Sled Hill

2012-01-13T14:14:00.000-06:00

As of Friday, January 13, all Glen Ellyn Park District facilities are clear, accessible and open.

Park District staff is currently completing secondary sidewalks and areas at Newton Park in preparation to begin making outdoor ice. Staff will then begin the layering process of applying water to both the hockey area on the tennis courts and the skating area near the shelter. If the weather continues to cooperate, the District at Newton Park should have “skateable” ice in four to five days.

Lake Ellyn and Lake Foxcroft are still not favorable to even walk on because the surface is slushy and not frozen in areas. The sled hill at Newton Park is open.

As always, please sled safely and cautiously. Any questions, please contact the Park District weather line: 630-858-0920.

January 10, 2012 Workshop Meeting Highlights

2012-01-13T13:01:00.000-06:00

Golden Eagles Football Recognition

The Board of Commissioners recognized the Glen Ellyn Golden Eagles 103 lb. youth football team for winning the 2011 Super Bowl championship.

Voucher List of Bills

The Board of Commissioners approved the voucher list of bills totaling $148,124.59.

2012 Baseball Uniform Bids

The Board of Commissioners reviewed the four bid proposals that were received for the youth baseball uniforms.

The Board of Commissioners directed staff to place the 2012 Baseball Uniform Bids on the January 24^th Regular Meeting Consent Agenda.

2011 Amended Budget and Appropriation Ordinance

The Board of Commissioners reviewed the2011 Amended Budget and Appropriation Ordinance, and placed the tentative draft on file for 30 days.

Ackerman Sports and Fitness Center Preliminary Business Plan

Facility Manager Kroger presented the Board of Commissioners with a preliminary business plan for Ackerman Sports and Fitness Center.

January 10, 2012 Workshop Meeting

2012-01-05T17:33:00.000-06:00

The regular meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7pm. View the agenda and packet.

December 20, 2011 Regular Meeting Highlights

2011-12-22T09:49:00.003-06:00

Consent Agenda

The Board of Commissioners approved the Consent Agenda for December 20, 2011, which included:

The Finance Report
Voucher List of Bills Totaling $257,901.41
Meeting Minutes

November 29, 2011
Regular Meeting
December 6, 2011
Workshop Meeting

Public Hearing on 2012 Budget and Appropriation Ordinance

The Glen Ellyn Park District held a Public Hearing for the 2012 Budget and Appropriation Ordinance.

Spring Avenue Dog Park

The Board of Commissioners approved the installation of the fence, gates, updated signage with new rules with the exception of the change in park hours that were proposed and card swipe system in the amount of $12,350.

Approval of the 2012 Budget and Appropriation Ordinance

The Board of Commissioners approved ordinance #11-06 “A combined annual budget and appropriation ordinance for purposed of the Glen Ellyn Park District for the year beginning January 1, 2012 and ending December 31, 2012.

Ackerman Roof Repairs

Please see press release.

December 20, 2011 Regular Meeting

2011-12-16T17:24:00.000-06:00

The regular meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7pm. View the agenda and packet

December 6, 2011 Workshop Meeting Highlights

2011-12-08T10:19:00.001-06:00

Voucher List of Bills

The Board of Commissioners approved the voucher list of bills totaling $245,441.42 reflecting the increase of $96,785.50 for the check request to MC Building Inc.

Spring Avenue Dog Park

Recently, a petition from permitted and non-permitted users of the Spring Avenue Dog Park requesting that the Park District fence of and gate the north entrance of to dog park.

Staff presented information regarding enclosing the entire park, which included indentifying costs, along with reasons for/against fully enclosing the dog park.

The Board of Commissioners placed this item on the Regular Meeting Agenda for the December 20^th Board Meeting.

2012 Proposed Budget

The Board of Commissioners reviewed the latest modifications to the operating budget along with revisions to the Capital Fund.

Ice Grooming Equipment

The Board of Commissioners reviewed information presented by staff regarding ice grooming equipment to help improve the skating surface at Lake Ellyn.

The Board directed staff to look for possible funding sources, such as partnering with local community groups.

December 9, 2011 Special Meeting

2011-12-02T10:17:00.002-06:00

The special meeting takes place at Lake Ellyn Boathouse, 645 Lenox Road, Glen Ellyn, IL at 6 pm. View the agenda.

December 6, 2011 Workshop Meeting

2011-12-02T10:14:00.000-06:00

The workshop meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. View the agenda and packet.

November 29, 2011 Regular Meeting Highlights

2011-12-02T10:11:00.000-06:00

Consent Agenda

The Board of Commissioners approved the Consent Agenda, with the removal of the MC Building Inc., check totaling $96,785.50 from the Voucher List of Bills.

2012 Proposed Budget

The Board of Commissioners reviewed the small funds of the 2012 Proposed Budget.

Glen Ellyn Park District Transparency Initiative

The Board of Commissioners reviewed the cost of the additional audio/visual equipment that would allow public presentations to be included in the live Webstreaming and on-demand video of Board Meetings.

Illinois Institutional Investors Trust Resolution 11-12

The Board of Commissioners approved Resolution 11-12, a resolution to join Illinois Institutional Investors Trust.

Resolution 11-12 Designating Bank Depositories

The Board of Commissioners approved Resolution 11-12 Designating Bank Depositories.

Resolution 11-13 Authorizing Signatures on Checks

The Board of Commissioners approved Resolution 11-07 Authorizing Signatures on Checks.

Maryknoll Paddle Hut Pay Request #4

The Board of Commissioners approved change order #4 and the release of the fourth and final pay request to MC Building Inc. in the amount of $96,785.50.

Use of District Vehicles

The Board of Commissioners approved Ordinance number 11-07, an Ordinance amending the policy manual of the Glen Ellyn Park District.

November 15, 2011 Workshop Meeting Highlights

2011-11-19T13:17:00.001-06:00

Voucher List of Bills

The Board of Commissioners approved the voucher list of bills totaling $321,692.63 reflecting the adjustment for reduction of the check request to Wiss, Janney, Elstner, Associates Inc. in the amount of $7,150.

Appoint Delegate to Annual IAPD Meeting

The Board of Commissioners appointed Executive Director Harris as the delegate to attend the Annual IAPD Meeting in January.

2012 Proposed Board Meeting Schedule

The Board of Commissioners reviewed the 2012 Proposed Board Meeting Schedule and placed it on the November 29 Consent Agenda.

Resolution 11-11 Authorizing Destruction of Particular Verbatim Recordings of Closed Session Meetings

President Creech announced the removal of this item from the Agenda.

Proposed 2012 Budget and Appropriation Ordinance 11-06

The Board of Commissioners reviewed the Proposed 2012 Budget and Appropriation Ordinance 11-06, and placed the tentative draft on file for 30 days.

The Proposed 2012 Budget and Appropriation Ordinance may be found at the Spring Avenue Recreation Center, Main Street Recreation Center, and the Glen Ellyn Public Library.

2012 Proposed Budget

The Board of Commissioners reviewed the Recreation Fund of the 2012 Proposed Budget.

November 15, 2011 Special Meeting Highlights

2011-11-19T13:15:00.004-06:00

Truth and Taxation Hearing for the 2011 Tax Levy

The Glen Ellyn Park District held a Public Hearing for the 2011 Tax Levy.

Approval of the 2011 Tax Levy – Ordinance 11-05

The Board of Commissioners approved ordinance 11-05, an ordinance for the levy and assessment of taxes for the year 2011.

November 15 Workshop Meeting

2011-11-11T16:50:00.000-06:00

The workshop meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. View the agenda and packet.

November 15 Special Meeting

2011-11-11T16:47:00.001-06:00

The special takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. View the board agenda and packet.

October 18, 2011 Regular Meeting Highlights

2011-10-26T11:06:00.002-05:00

Consent Agenda
The Board of Commissioners approved the Consent Agenda for August 16th, 2011, which included:

The Finance Report
Voucher List of Bills Totaling $143,166.67
Meeting Minutes:

September 20, 2011 Regular Meeting
October 4, 2011 Workshop Meeting

Maryknoll Ponds
The Board of Commissioners approved and directed staff to continue working on the Maryknoll Ponds as described in the memo, handed out in the Board packet.

2011 Tax Levy
The Board of Commissioners approved Resolution 11-10 Truth in Taxation.

2012 Proposed Budget
The Board of Commissioners began discussing the 2012 budget.

Resolution 11-06 Designating Bank Depositories
The Board of Commissioners approved Resolution 11-08 Designating Bank Depositories

Resolution 11-07 Authorizing Signatures on Checks
The Board of Commissioners approved Resolution 11-09 Authorizing Signatures on Checks.

Maryknoll Safety and Recreation Center Pay Request #3
The Board of Commissioners approved change order #3 and, MC Building, Inc’s. third pay request in the amount of $42,415.20, and releasing the check for the Maryknoll Safety and Recreation Center.

Lake Foxcroft Park
Commissioners Cornell and Aubrey presented a report on collaborating with C.O.D. on landscape improvements within the Park District. The Board of Commissioners agreed in principal and requested additional information on the internship program.

Village Green Field #2
The Board of Commissioners agreed in concept to repair irrigation of Village Green field #2 not to exceed $15,000. In return, High School District #87 will make field improvements.

Maryknoll ADA Path
The Board of Commissioners agreed to the use of special recreation funds for two asphalt paths at Maryknoll Park. The Park District will research other materials that are permeable.

Meeting Addendum
View additional material not originally included in the board packet

October 18, 2011 Regular Meeting Agenda

2011-10-13T17:20:00.001-05:00

The regular meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. View the board agenda and packet.

October 4, 2011 Workshop Meeting Highlights

2011-10-05T16:31:00.004-05:00

Voucher List of Bills
The Board of Commissioners approved the voucher list of bills totaling $259,329.83.

Citizens’ Finance Committee Amended Bylaws
The Board of Commissioners approved the amended bylaws of the Citizens’ Finance Committee. The amendment that was made is to state that there will be a monthly meeting of the committee, and not to have a specific Tuesday listed in the bylaws.

Illinois Metropolitan Investment Fund Resolution 11-05
The Board of Commissioners approved Resolution 11 – 05 authorizing the Park District to participate in the Illinois Metropolitan Investment Fund.

2011 Tax Levy Discussion
The Board of Commissioners discussed the filing of the 2011 tax levy, along with how the Park District should compile the tax levy.

Revised Goals and Objectives
The Board of Commissioners reviewed the revised goals and objectives, which includes items that will be incorporated into the capital projects fund for the 2012 budget.

2012 Proposed Budget
The Board of Commissioners received the 2012 proposed budget, and will be meeting with staff individual to discuss the proposed budget.

October 4, 2011 Workshop Meeting Notice

2011-10-04T17:45:00.004-05:00

The public workshop meeting takes place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. View the board agenda and packet .

September 20, 2011 Regular Meeting Highlights

2011-09-28T11:51:00.004-05:00

Consent Agenda
The Board of Commissioners approved the Consent Agenda for August 16th, 2011, which included:

The Finance Report
Voucher List of Bills Totaling $372,802.19
The release of Executive Session Minutes
Meeting Minutes

August 16, 2011 Workshop Meeting
September 6, 2011 Regular Meeting

Goals and Objectives
The Board of Commissioners reviewed the 2012 Goals and Objectives and discussed the available funds in Capital Projects. The Board also discussed whether or not the Park District would be issuing non-referendum bonds.

Pihos Grant Update
The Board of Commissioners requested more information from the contractor regarding the $10,000 to be used for the pond enhancements.

Athletic Fields
Director Harris apprised the Board regarding recent concerns about the athletic fields. Soccer goals were placed back in Co-Op Park. Staff will review the request to provide improved soccer practice fields for upper grades (5th–8th) house league teams in the spring. The GEYSO committee is seeking practice fields which have goals and striping. Additionally, staff will research available locations for lacrosse. In coordination with the field study report, the Park District in the future will develop a maintenance, improvements, and usage program.

Illinois Metropolitan Investment Fund Resolution 11-05
The Board of Commissioners reviewed the information presented by staff for IMET, the Board requested to see the perspectives regarding the fund, and will place this item on the October 4th Workshop Meeting Agenda, for further review.

Resolution 11-06 Designating Bank Depositories
The Board of Commissioners approved Resolution 11-06 Designating Bank Depositories, with the amendment removing the Illinois Metropolitan Investment Fund, Oak Brook Illinois.

Resolution 11-07 Authorizing Signatures on Checks
The Board of Commissioners approved Resolution 11-07 Authorizing Signatures on Checks, with the amendment removing, the Illinois Metropolitan Fund, Oak Brook, Illinois.

Auditing Services
The Board of Commissioners Approved the proposal from Lauterbach and Amen for auditing services for fiscal years 2011, 2012, and 2013, with the option to renew the contract for fiscal years 2014 and 2015.

Maryknoll Safety and Recreation Center Pay Request #2
The Board of Commissioners approved MC Building, Inc’s. pay request in the amount of $48, 667.50 for the Maryknoll Safety and Recreation Center.

Paddle Hut Update
The Platform Tennis Club requested the Park District to add the following improvements to the “hut” that is currently being constructed. The items are as follows:
     a. Extend the deck to the east approximately 12 ft from the current position.
     b. Extend the deck on the south side to the rear of the building to connect with the rear door.
     c. Install a gas fireplace with tile surround and wood mantle.
     d. Install wood aprons on the windows and trim around the windows.
     e. Additional asphalt

The consensus of the Board approved those additions dependent on the Platform Tennis Club paying for those items. Prior to the work taking, place the additional items must be paid in full by the club.

September 6, 2011 Workshop Meeting Highlights

2011-09-28T11:44:00.003-05:00

Voucher List of Bills
The Board of Commissioners approved the voucher list of bills totaling $257,444.83.

Goals and Objectives
The Board of Commissioners reviewed the Goals and Objectives for 2012, which also included a discussion of the Capital Projects Fund. The Board directed staff to place the Goals and Objectives in categories, and to evaluate the cost of some of the items included in the Goals and Objectives.

Intergovernmental Agreement with School District #89
The Board of Commissioners approved the Intergovernmental Cooperation Agreement between the Glen Ellyn Park District and Community Consolidated School District #89 for ball field use at Park View Elementary and Glen Crest Middle Schools.

Proposed Haunted House at Sunset Pool
The Board of Commissioners approved the request by the Glen Ellyn Chamber of Commerce to hold the Haunted House at Sunset Pool, pending a final agreement between the Park District and the Chamber of Commerce.

August 16, 2011 Regular Meeting Highlights

2011-09-28T11:40:00.005-05:00

Consent Agenda
The Board of Commissioners approved the Consent Agenda for August 16th, 2011, which included:

The Finance Report
Voucher List of Bills Totaling $199,656.75
Meeting Minutes

July 18, 2011 Workshop Meeting
July 19, 2011 Regular Meeting
August 2, 2011 Workshop Meeting

Early Retirement Incentive Review
The Board of Commissioners authorized staff to remit the 2011 Early Retirement Incentive payment of $332,894.92.

Director’s Vehicle Bids
The Board of Commissioners decided to keep the Ford Expedition in the fleet of vehicle’s for the Park District.

Goals and Objectives
The Board of Commissioners reviewed the Goals and Objectives that was put together by staff to help with the 2012 budget process.

Approve Financial Calendar
The Board of Commissioners reviewed and approved the Financial Calendar relating to the 2012 budget and the 2011 tax levy.

Glen Ellyn Park District Soccer Goal Safety and Education Policy
The Board of Commissioners approved pursuant to HB 1130 Soccer Goal Safety and Education Policy, which outlines the Park District’s safety guidelines for moveable soccer goals.

Temporary Roof Repairs
The Board of Commissioners authorized temporary roof repairs for the Ackerman Sports and Fitness Center, which will be completed by L. Marshall Roofing and Sheet Metal, Inc.

August 2, 2011 Workshop Meeting Highlights

2011-09-28T11:30:00.003-05:00

Voucher List of Bills
The Board of Commissioners approved the voucher list of bills totaling $147,284.26.

Glen Ellyn Park District Transparency Initiative
The Board of Commissioners directed staff to look into developing a blog in-house, instead of contracting with a vendor; they also requested staff to research the cost of staff time to work on the blog and the recording of meetings, along with the cost of upgrading to a faster internet connection.

The Board of Commissioners would also like to see a permanent audio/visual solution for presentations at the Board Meetings, so that they may be available online at the time of the Meetings.

Field Usage Study
The Board of Commissioners discussed revisiting the Intergovernmental Agreements with School District #87, to make them more equitable.

The Board and staff discussed including money in the 2012 budget for short term field repairs and yearly maintenance.

The Board of Commissioners would like to review and prioritize long term goals for possible inclusion in future budget cycles.

July 19, 2011 Regular Meeting Highlights

2011-09-28T11:24:00.003-05:00

Changes to the Agenda
President Creech announced that the Board will be covering only the first seven items on the Agenda, due to the loss of power at the Spring Avenue Recreation Center.

Consent Agenda
The Board of Commissioners approved the Consent Agenda for July 19th, 2011, which included:

The Finance Report

Voucher List of Bills Totaling $157,008.22
Meeting Minutes

June 13, 2011 Special Meeting
June 18, 2011 Special Meeting
June 21, 2011 Regular Meeting
June 28, 2011 Special Meeting
July 7, 2011 Workshop Meeting

Change Order Request – Paddle Tennis
The Board of Commissioners approved the change order request for a reduction in the amount of $9,197.00 for the Maryknoll Safety and Recreation Center; they also approved to lift the suspension of work on the project.

Paddle Tennis Agreement
The Board of Commissioners approved Amendment number one for the construction of the Maryknoll Safety and Recreation Center, once all funds are deposited per the agreement.

Lake Ellyn Hydrologic/Hydraulic Studies
The Board of Commissioners approved the joint study for the Hydrologic and Hydraulic study at Lake Ellyn.