- Platform Tennis Agreement
- ROCLAB Agreement
- 2012/2013 Athletic Field Improvements Summary
- Ackerman RFP
View the agenda.
Friday, March 29, 2013
April 2, 2013 Workshop Meeting Agenda
The
regular meeting will take place at Spring Avenue Recreation Center, 185
Spring Avenue, Glen Ellyn, IL at 7 p.m. Agenda items include:
View the agenda.
View the agenda.
March 19, 2013 Meeting Highlights
Platform Tennis Agreement
The Board of Commissioner discussed and provided additional feedback regarding the Platform Tennis Agreement. The Board is supportive of the efforts and contributions of the Glen Ellyn Platform Tennis Club (G.E.P.T.C.). They want to ensure that all patrons have access to play and that the facility is somewhat self-sustaining. The Board is confident that the agreement presented is fair and equitable and will provide the financial resources to possible contribute back to the facility. Staff is to discuss further with the GEPTC and at the April 2nd Board meeting, discuss further with the Park Board.
ROCLAB Agreement
The Board of Commissioners reviewed and discussed the revised ROCLAB Agreement along with the recent request by the Bulls/Sox. The Board favors a four year agreement with the ability of either part opting out at least prior to year 3 and to year 4; annual rate increase based on a compounding CPI; allowing Bulls/Sox some ability to reserve space in advance for a guaranteed fee and Park District being allowed to reserve the Sox Academy when available and for a fee. Further discussion may take place at the April 2nd Board meeting.
Donation Policy
Staff presented as a discussion topic a preliminary draft of a donation policy for the Glen Ellyn Park District, the Board of Commissioners provided recommendations and suggestions. Staff will bring the policy back to the Board of Commissioners with revisions and updates to the policy at a later Board meeting for further discussion.
Thor Guard
Staff presented the Board of Commissioners with issues and challenges that the Park District has been experiencing with Thor Guard. The system has been unreliable particularly at Ackerman Park creating a false sense of security and/or lack of confidence with the accuracy Staff presented the Board of Commissioners with several options to deal with the Thor Guard system, these options include:
Option 1
Completely eliminate the system; the plus side here would be the elimination of cancellations in our athletic activities when a false positive occurs. The facilities would return to closing when lightning is seen in the area, as well as any outdoor activities with staff. The minus side would be educating the public of the elimination of the system with instructions to use their own judgment on potential storm days.
Option 2
Eliminate the system in the parks/athletic fields only; Sunset Pool and Maryknoll Park would remain with the system during the summer months when the facilities are in operation. The plus and minuses of this option would be similar to Option 1.
Option 3
Remove the Thor Guard system and replace with the Strike Guard system; the cost to replace the system is not budgeted.
Option 4
Remove the Thor Guard system in the parks/athletic fields, keep the Thor Guard system at the Pool and Maryknoll and then add Strike Guard to the athletic fields. This option would save the park district money but it is not a budgeted item. The plus side of this option is the cost savings; however, the minus side is educating the public on how to follow two different systems.
Option 5
Test the Thor Guard system this spring, make necessary repairs and continue its use. Shut down the system when repairs are not able to be made.
The Board of Commissioners came to a consensus to go with option #2 for this year.
The Board of Commissioner discussed and provided additional feedback regarding the Platform Tennis Agreement. The Board is supportive of the efforts and contributions of the Glen Ellyn Platform Tennis Club (G.E.P.T.C.). They want to ensure that all patrons have access to play and that the facility is somewhat self-sustaining. The Board is confident that the agreement presented is fair and equitable and will provide the financial resources to possible contribute back to the facility. Staff is to discuss further with the GEPTC and at the April 2nd Board meeting, discuss further with the Park Board.
ROCLAB Agreement
The Board of Commissioners reviewed and discussed the revised ROCLAB Agreement along with the recent request by the Bulls/Sox. The Board favors a four year agreement with the ability of either part opting out at least prior to year 3 and to year 4; annual rate increase based on a compounding CPI; allowing Bulls/Sox some ability to reserve space in advance for a guaranteed fee and Park District being allowed to reserve the Sox Academy when available and for a fee. Further discussion may take place at the April 2nd Board meeting.
Donation Policy
Staff presented as a discussion topic a preliminary draft of a donation policy for the Glen Ellyn Park District, the Board of Commissioners provided recommendations and suggestions. Staff will bring the policy back to the Board of Commissioners with revisions and updates to the policy at a later Board meeting for further discussion.
Thor Guard
Staff presented the Board of Commissioners with issues and challenges that the Park District has been experiencing with Thor Guard. The system has been unreliable particularly at Ackerman Park creating a false sense of security and/or lack of confidence with the accuracy Staff presented the Board of Commissioners with several options to deal with the Thor Guard system, these options include:
Option 1
Completely eliminate the system; the plus side here would be the elimination of cancellations in our athletic activities when a false positive occurs. The facilities would return to closing when lightning is seen in the area, as well as any outdoor activities with staff. The minus side would be educating the public of the elimination of the system with instructions to use their own judgment on potential storm days.
Option 2
Eliminate the system in the parks/athletic fields only; Sunset Pool and Maryknoll Park would remain with the system during the summer months when the facilities are in operation. The plus and minuses of this option would be similar to Option 1.
Option 3
Remove the Thor Guard system and replace with the Strike Guard system; the cost to replace the system is not budgeted.
Option 4
Remove the Thor Guard system in the parks/athletic fields, keep the Thor Guard system at the Pool and Maryknoll and then add Strike Guard to the athletic fields. This option would save the park district money but it is not a budgeted item. The plus side of this option is the cost savings; however, the minus side is educating the public on how to follow two different systems.
Option 5
Test the Thor Guard system this spring, make necessary repairs and continue its use. Shut down the system when repairs are not able to be made.
The Board of Commissioners came to a consensus to go with option #2 for this year.
Sunday, March 17, 2013
March 19, 2013 Regular Meeting Agenda
The regular meeting will take place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. Agenda items include:
- Archiving Policy
- Platform Tennis Agreement
- ROCLAB Agreement
- Donation Policy
- Thor Guard
Friday, March 1, 2013
March 5, 2013 Workshop Meeting
The Workshop Meeting will take place at Spring Avenue Recreation
Center, 185 Spring Avenue, Glen Ellyn, IL 60167 at 7 p.m. Agenda items
include:
- Platform Tennis Agreement
- ROCLAB Agreement
- Donation Policy
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