September 20, 2011 Regular Meeting Highlights

Consent Agenda
The Board of Commissioners approved the Consent Agenda for August 16th, 2011, which included:

• The Finance Report
• Voucher List of Bills Totaling $372,802.19
  The release of Executive Session Minutes
• Meeting Minutes
• August 16, 2011 Workshop Meeting
• September 6, 2011 Regular Meeting

Goals and Objectives
The Board of Commissioners reviewed the 2012 Goals and Objectives and discussed the available funds in Capital Projects. The Board also discussed whether or not the Park District would be issuing non-referendum bonds.

Pihos Grant Update
The Board of Commissioners requested more information from the contractor regarding the $10,000 to be used for the pond enhancements.

Athletic Fields
Director Harris apprised the Board regarding recent concerns about the athletic fields. Soccer goals were placed back in Co-Op Park. Staff will review the request to provide improved soccer practice fields for upper grades (5th–8th) house league teams in the spring. The GEYSO committee is seeking practice fields which have goals and striping. Additionally, staff will research available locations for lacrosse. In coordination with the field study report, the Park District in the future will develop a maintenance, improvements, and usage program.

Illinois Metropolitan Investment Fund Resolution 11-05
The Board of Commissioners reviewed the information presented by staff for IMET, the Board requested to see the perspectives regarding the fund, and will place this item on the October 4th Workshop Meeting Agenda, for further review.

Resolution 11-06 Designating Bank Depositories
The Board of Commissioners approved Resolution 11-06 Designating Bank Depositories, with the amendment removing the Illinois Metropolitan Investment Fund, Oak Brook Illinois.

Resolution 11-07 Authorizing Signatures on Checks
The Board of Commissioners approved Resolution 11-07 Authorizing Signatures on Checks, with the amendment removing, the Illinois Metropolitan Fund, Oak Brook, Illinois.

Auditing Services
The Board of Commissioners Approved the proposal from Lauterbach and Amen for auditing services for fiscal years 2011, 2012, and 2013, with the option to renew the contract for fiscal years 2014 and 2015.

Maryknoll Safety and Recreation Center Pay Request #2
The Board of Commissioners approved MC Building, Inc’s. pay request in the amount of $48, 667.50 for the Maryknoll Safety and Recreation Center.

Paddle Hut Update
The Platform Tennis Club requested the Park District to add the following improvements to the “hut” that is currently being constructed. The items are as follows:
     a. Extend the deck to the east approximately 12 ft from the current position.
     b. Extend the deck on the south side to the rear of the building to connect with the rear door.
     c. Install a gas fireplace with tile surround and wood mantle.
     d. Install wood aprons on the windows and trim around the windows.
     e. Additional asphalt

The consensus of the Board approved those additions dependent on the Platform Tennis Club paying for those items. Prior to the work taking, place the additional items must be paid in full by the club.

September 6, 2011 Workshop Meeting Highlights

Voucher List of Bills
The Board of Commissioners approved the voucher list of bills totaling $257,444.83. 

Goals and Objectives
The Board of Commissioners reviewed the Goals and Objectives for 2012, which also included a discussion of the Capital Projects Fund. The Board directed staff to place the Goals and Objectives in categories, and to evaluate the cost of some of the items included in the Goals and Objectives.

Intergovernmental Agreement with School District #89
The Board of Commissioners approved the Intergovernmental Cooperation Agreement between the Glen Ellyn Park District and Community Consolidated School District #89 for ball field use at Park View Elementary and Glen Crest Middle Schools.

Proposed Haunted House at Sunset Pool
The Board of Commissioners approved the request by the Glen Ellyn Chamber of Commerce to hold the Haunted House at Sunset Pool, pending a final agreement between the Park District and the Chamber of Commerce.

August 16, 2011 Regular Meeting Highlights

Consent Agenda
The Board of Commissioners approved the Consent Agenda for August 16th, 2011, which included:

• The Finance Report
• Voucher List of Bills Totaling $199,656.75
• Meeting Minutes
• July 18, 2011  Workshop Meeting
• July 19, 2011  Regular Meeting
• August 2, 2011 Workshop Meeting

Early Retirement Incentive Review
The Board of Commissioners authorized staff to remit the 2011 Early Retirement Incentive payment of $332,894.92.

Director’s Vehicle Bids
The Board of Commissioners decided to keep the Ford Expedition in the fleet of vehicle’s for the Park District.

Goals and Objectives
The Board of Commissioners reviewed the Goals and Objectives that was put together by staff to help with the 2012 budget process.

Approve Financial Calendar
The Board of Commissioners reviewed and approved the Financial Calendar relating to the 2012 budget and the 2011 tax levy.

Glen Ellyn Park District Soccer Goal Safety and Education Policy
The Board of Commissioners approved pursuant to HB 1130 Soccer Goal Safety and Education Policy, which outlines the Park District’s safety guidelines for moveable soccer goals.

Temporary Roof Repairs
The Board of Commissioners authorized temporary roof repairs for the Ackerman Sports and Fitness Center, which will be completed by L. Marshall Roofing and Sheet Metal, Inc.

August 2, 2011 Workshop Meeting Highlights

Voucher List of Bills
The Board of Commissioners approved the voucher list of bills totaling $147,284.26.

Glen Ellyn Park District Transparency Initiative
The Board of Commissioners directed staff to look into developing a blog in-house, instead of contracting with a vendor; they also requested staff to research the cost of staff time to work on the blog and the recording of meetings, along with the cost of upgrading to a faster internet connection.

The Board of Commissioners would also like to see a permanent audio/visual solution for presentations at the Board Meetings, so that they may be available online at the time of the Meetings.

Field Usage Study
The Board of Commissioners discussed revisiting the Intergovernmental Agreements with School District #87, to make them more equitable.

The Board and staff discussed including money in the 2012 budget for short term field repairs and yearly maintenance.

The Board of Commissioners would like to review and prioritize long term goals for possible inclusion in future budget cycles.

July 19, 2011 Regular Meeting Highlights

Changes to the Agenda
President Creech announced that the Board will be covering only the first seven items on the Agenda, due to the loss of power at the Spring Avenue Recreation Center.

Consent Agenda
The Board of Commissioners approved the Consent Agenda for July 19th, 2011, which included:

The Finance Report

• Voucher List of Bills Totaling $157,008.22
• Meeting Minutes
• June 13, 2011 Special Meeting
• June 18, 2011 Special Meeting
• June 21, 2011 Regular Meeting
• June 28, 2011 Special Meeting
• July 7, 2011  Workshop Meeting

Change Order Request – Paddle Tennis
The Board of Commissioners approved the change order request for a reduction in the amount of $9,197.00 for the Maryknoll Safety and Recreation Center; they also approved to lift the suspension of work on the project.

Paddle Tennis Agreement
The Board of Commissioners approved Amendment number one for the construction of the Maryknoll Safety and Recreation Center, once all funds are deposited per the agreement.

Lake Ellyn Hydrologic/Hydraulic Studies
The Board of Commissioners approved the joint study for the Hydrologic and Hydraulic study at Lake Ellyn.