April 16, 2013 Regular Meeting HIghlights

Platform Tennis Agreement
The Board of Commissioners approved the agreement for usage of platform tennis courts and the paddle facility between the Glen Ellyn Park District and the Glen Ellyn Platform Tennis Club.  

Norris Design Contract Approval
The Board of Commissioners approved the contract with Norris Design for the preparation of a master plan for Ackerman Park.

 Commissioner Recognition
The Board of Commissioners and the Glen Ellyn Park District recognized Commissioner Ron Aubrey for his years of service, dedication and commitment to the Glen Ellyn Park District. At the conclusion of his term he will have served for a total of nine years.

Aquatics Initiative Update
Staff provided the Board of Commissioners with an update of the aquatics initiative, which included an RFP that will be funded by the Glen Ellyn Aquatics Initiative. The RFP will determine the feasibility of having an indoor pool installed. Other recommendations that were included with the RFP was to include an analysis of Sunset Pool and its long term capital needs and how it contributes to the overall aquatic needs of the community.

April 16 Regular Meeting Agenda

The regular meeting will take place at Spring Avenue Recreation Center, 185 Spring Avenue, Glen Ellyn, IL at 7 p.m. Agenda items include:

• Finance Report
• Voucher List of Bills Totaling $176,146.45
• ROCLAB Agreement
• Archiving Policy
• Norris Design Contract Approval
• Platform Tennis Agreement
• Commissioner Recognition
• Aquatics Initiative Update

View the board packet.

April 2, 2013 Meeting Highlights

Platform Tennis Agreement
The Board of Commissioners reviewed the requests that were made by the Glen Ellyn Platform Tennis Club (GEPTC) that was presented at a meeting with staff on March 21, 2013.

The Board of Commissioners came to a consensus to place the agreement on the April 16, 2013 consent agenda pending review by Park District counsel.

ROCLAB Agreement
The Board of Commissioners reviewed the feedback that was provided by the Bulls/Sox. Staff explained that the Park District is waiting for clarifications regarding the Bulls/Sox being able to reserve the gym/turf/outdoor fields.

2012/2013 Athletic Field Improvements Summary
Staff provided the Board of Commissioners with an athletic field summary for 2012/2013 which included the following:

Athletic Field Improvement Summary -2012 Season

• Village Green Park
• Installed complete irrigation system on field # 4
• Installed in-ground water reel system for watering fields 5 and 6
• Directional boring was done to extend irrigation to fields 7 and 8. Quick couplers were installed behind both pitchers mounds
• New irrigation clock was installed. The new irrigation clock gives staff remote capability to the new irrigation on field 4 and with possibility for future expansion and improvements to the system
• Field #4 outfield lip was re-sodded, pitcher’s mound was reconfigured and new sod was installed where necessary, the outfield was overseeded and fertilized
• All fields were edged, lips were removed, and screenings were added to all warning tracks, dugouts and coaches boxes
• Ball field mix was added where needed on all infields
• Pitchers mounds were re-installed at the requested distances
• Dugout covers were installed on Fields #5 and 6 (more planned for this spring)
• Low areas in the outfields were address with seed, starter fertilizer, and top-dressing
• Some of the wear areas from football practice in the outfields of Fields #2 and 3 were dormant sodded
• In-fields #5 & 8 were closed for the fall allowing us to apply an extra top dressing and overseed to the infield grasses. The outfields were still being used for football so nothing was done
• Bio-solids were applied to all turf areas in the fall

Ackerman Park

• Re-wiring of several zones was needed due to poor conductivity
• A faulty underground shut off valve was replaced on main line
• Repairs to irrigation pump, repaired old diaphragms and installed new check valves
• Staff was allowed to rest and repair a section of turf to the west of ASFC (overseed, topdress, bio-solids)
• Heavily used areas, such as goal mouths were dormant sodded
• Bio-Solids were spread over all turf areas in the fall
• Newton Park
• 8 new zones were added to the existing irrigation to extend coverage to the east practice fields
• The irrigation clock was updated to allow staff remote capability
• Baseball fields #1 and 2 were completely removed along with fencing and the infields were restored to turf
• The southeast corner drainage issue was addressed. Drain tile was installed to move water away from the area and into an existing storm sewer
• The game football field was re-sodded from the 30yd to the 30yd (approx 8000sq.ft.)
• An ADA asphalt path was installed connecting the playground to the concession building. The area around the concession building was also paved at this time
• Ball field #3 and 4 lips were removed and ball field mix was added as needed
• Deep Tine Aeration was performed on both the practice and game field for football
• Bio-Solids were spread on all turf areas

Athletic Field Maintenance Program - 2013 Season

• The Turf Maintenance Schedule will be followed at all the athletic field areas
• Bio-Solids will be spread in the fall at all athletic field areas
• Staff will work with athletic groups to discuss plans to repair and rest fields
• Irrigation will be used as needed

Village Green

• Make repairs to the high traffic area between fields #5 & 6. We are looking into the possibility of closing it to the public as a thoroughfare and turning it into a pitching warm up area as the two fields do not currently have an area for this
• Dugout covers will be installed on Field #4,7 & 8
• Joxboxes will be installed behind home plate on Fields #3 & 4
• The base distance will be shortened on Fields #5 & 6 to accommodate 55’ base paths. This will eliminate the daily need to maintain the ball fields at Glencrest and Parkview Schools
• New Astroturf will be installed in the GEPD batting cages
• The unsightly storage POD will be moved to the open area next to the batting cages
• Field prep and cleanup will take place this spring. This consists of lip repairs, edging, re-bricking of pitchers mounds and batter boxes, warning tracks, infield mix, etc.
• Baseball has a GEYB work day scheduled for Saturday, April 13. This is a cooperative effort to improve field quality by GEPD parks staff and coaches from house and travel leagues

Newton

• Field prep and cleanup will take place this spring. This consists of lip repairs, edging, re-bricking of pitchers mounds and batter boxes, warning tracks, infield mix, etc.
• Staff is considering removing the pitchers mounds and converting to turf on Fields # 3 & 4
• A lacrosse storage shed is being built near of the east parking lot
• A second lacrosse field was added this year
• The press box, pavilion and concession building will be re-stained this spring
• Staff is looking at possibly upgrading the washrooms to meet ADA compliance

Ackerman
Field prep and cleanup will take place this spring. This consists of lip repairs, edging, re-bricking of pitchers mounds and batter boxes, warning tracks, infield mix, etc. Also, staff will make needed turf repairs in the soccer areas
New nets will be installed on the soccer goals and some of the goals were replaced
Staff is working with Norris Design Group on a field study for this park

2013 Turf Maintenance Schedule
April

• Treat broadleaf weeds with a selective-postemergent herbicide
• Start up irrigation systems and make repairs where needed
• Conduct turf evaluations as part of the IPM program

May

• Aerify to a depth of 4” with Aera-Vator
• Overseed with a 50/50 Athletic Field Turf Mix at 2-3lbs./1000sq.ft
• Top-dress areas where needed
• Drag turf areas with drag mat to help incorporate the seed in the soil
• Fertilize with 13-25-12 (for newly seeded areas) at rate of 174lbs./acre
• Fertilize with 28-0-5 (50% PCU 35% Nutripel) at rate of 155lbs. per acre

July

• Make field repairs where necessary
• Test irrigation and make repairs where necessary
• Conduct turf evaluations as part of the IPM program

August

• Aerify to depth of 4” with Aera-Vator
• Overseed with a 50/50 Athletic Field Turf Mix at 2-3lbs./1000sq.ft
• Fertilize with 13-25-12 (for newly seeded areas) at rate of 174lbs./acre
• Fertilize with 28-0-5 (50% PCU 35% Nutripel) at rate of 155lbs. per acre
• Top-dress areas where needed
• Drag turf areas with drag mat to help incorporate the seed in the dirt

September
Treat broadleaf weeds with a selective-postemergent

November

• Fertilize (late season) with 34-0-5 (50% PCU 35% Nutripel) at rate of 155lbs. per acre
• Aerify to depth of 4” with Aera-Vator
• Winterize irrigation systems and make repairs where necessary
• Conduct turf evaluations as part of the IPM program

Ackerman RFP
The Board of Commissioners reviewed the Ackerman Park Athletic Field Improvement RFP that was submitted by Norris Design, of Glen Ellyn. The Board of Commissioners reached a consensus to place the contract with Norris Design on the consent agenda for the Board meeting on April 16.